Making Room Reservations at the Renaissance Esmeralda Resort & Spa

A room reservation link will be provided to you once you have registered for the NTDA Convention. Your registration confirmation e-mail will contain a link to book your hotel room. (The e-mail will come from Formsite.com. If you do not receive a link, e-mail gwen@ntda.org.)

Reservations at the Renaissance must be made no later than Oct. 15, 2020. However, please note that the room block tends to sell out, so it is recommended that you make reservations as soon as possible.

A one-night room deposit (excluding taxes) is required at time of reservation payable via Visa, American Express or MasterCard to the Renaissance. All reservations also require a valid credit card and picture identification at time of check in.

Check with the Renaissance reservationist regarding cancellation policies and any applicable fees.

Room reservations are NOT included in your convention registration and must be made directly through the Renaissance via the link provided on your registration confirmation e-mail.

Sponsorship and/or exhibiting does not provide you with a room reservation and it does not guarantee you a certain room type at the Renaissance.

The NTDA staff is NOT responsible for attendee room reservations nor cancellations. You are responsible for your own Convention registration(s), timely payment thereof, hotel reservations, air and ground transportation, and other travel/housing arrangements.

Convention Policies:

Golf & Optional Activities: Golf and optional activities are NOT included with Convention registration and require an additional fee. Pre-registration is required for golf and optional activities. No registrations for golf or optional activities will be accepted after Oct. 2, 2020. Golf foursomes are not guaranteed. Golf tournament registrations will be accepted on a first-come, first-served basis.

Payment: Credit card payment is preferred for registrations. However, if paying by check, payments are due within 30 days of invoice All registrations must be prepaid no later than Oct. 2, 2020.

No Badge = No Admission Individuals who are not registered or who do not have a badge will not be permitted to attend ANY of the conference programs, participate in receptions, meals or other social events, nor have access to the Exhibit Hall. This policy will be strictly enforced for the safety and security of our registered attendees. Your cooperation is greatly appreciated.

Exhibitor Registration: All exhibitor personnel must register (registration is NOT included with tabletop purchase).

Sponsor Registration: Sponsors must also register. If registration is included in your company’s sponsorship package, call the NTDA at 1-800-800-4552, or e-mail gwen@ntda.org to register your personnel.

Drawing Winners: If you won a drawing last year that includes registration, golf or an optional tour, call the NTDA at 1-800-800-4552, or e-mail gwen@ntda.org to register your personnel.

Cancellation Policy: Substitutions allowable. Convention registration cancellations, including golf and/or optional tours, must be received in writing by Sept. 25, 2020 to qualify for a 100% refund. Convention registration cancellations, including golf and/or optional tours, received in writing between Sept. 26, 2020 and Oct. 2, 2020 qualify for a 50% refund. Please note that your bank may take 3–7 days to process a credit card refund once issued by the NTDA. Convention registration cancellations, including golf and/or optional tours, received Oct. 2, 2020 and after are not eligible for a refund.

Event Cancellation, Attendee Hold Harmless & Indemnification: The National Trailer Dealers Association (NTDA) continues to monitor COVID-19 and will disseminate any public health-related information as it relates to the Convention and your safety. If the Renaissance Esmeralda deems the NTDA Convention may not be held in 2020 due to events out of their control, your Convention registration fee will be refunded by the Association. The NTDA is not responsible for refunding of hotel, travel-related expenses or rebooking fees. Each sponsor, exhibitor, participant, hired service provider, volunteer, Board member or staff member should realize that there are inherent risks, hazards, and dangers involved including transport of equipment, travel to/from the event, and, of course, participation in the event itself. Attendee expressly agrees to indemnify, defend, and hold harmless NTDA, its shareholders, directors, officers, members, employees, independent contractors, and affiliates from and against all claims, actions, losses, liabilities, expenses, damages, and/or judgments, including litigation costs and attorney’s fees, which arise or result from attendee’s involvement with, and/or participation in, the 30th Annual NTDA Convention, including but not limited to those arising from, or related to, the COVID-19 pandemic. All attendees voluntarily participate in this activity. If attendee should need medical treatment as a result of participation in NTDA Convention/Exhibition, travel to and from the NTDA Convention/Exhibition (including air and ground travel), or any events incidental to this Convention/Exhibition, including but not limited to treatment arising from, or related to, the COVID-19 pandemic, attendee agrees to be financially responsible for any costs incurred as a result of such treatment. Attendee is aware that the NTDA does not provide health insurance for Sponsors, Exhibitor personnel, Convention attendees, its Board of Directors, or any third-party service providers, and that all Convention participants should carry their own health insurance. Signature required by each registrant. Each registrant agrees that if the Convention is cancelled, the NTDA may retain a $50 per person cancellation processing fee.

 

Closest Pharmacies:

CVS Pharmacy (1.7 miles away), 74955 Hwy. 111, Indian Wells, CA 92210, (760) 346-44674

Vons Grocery Store (1.7 miles away), 74590 Hwy. 111, La Quinta, CA  92253, (760) 564-2225

Fireside Pharmacy, 73847 CA-111, Palm Desert, CA 92260, (760) 346-1113

Rite Aid, 74958 Country Club Drive, Palm Desert, CA 92260, (760) 776-9760

Walmart Pharmacy, 79295 Us Hwy 111, La Quinta, CA 92253, (760) 564-5125

Walgreens Pharmacy, 47900 Washington St, La Quinta, CA 92253, (760) 771-1526

Costco Pharmacy, 79-795 CA-111, La Quinta, CA 92253, (760) 342-0656

 

Closest Urgent Care:

Executive Urgent Care at Indian Wells, 74785 Hwy. 111, Ste. 100, Indian Wells, CA, 92210, (760) 346-3932

Eisenhower Urgent Care (3 miles away), 45280 Seeley Dr., La Quinta, CA 92253-6834, (760) 834-3593

MedPost Urgent Care of La Quinta, 78965 CA-111, La Quinta, CA 92253, (760) 777-7847

VIP Urgent Care, 72630 Fred Waring Dr, Palm Desert, CA 92260, (760) 674-1923

 

Closest Hospitals:

Eisenhower Medical Center, at Eisenhower Health Main Campus, 39000 Bob Hope Dr., Rancho Mirage, CA 92270-3221, (760) 340-3911 Map

John F. Kennedy Memorial Hospital, 47111 Monroe St, Indio, CA 92201, (760) 347-6191 Map

 

Venturing Into the Desert Wilds?

  • Text someone to let them know where you will be.
  • Sign the trail register if you are hiking.
  • Leave a note on your dashboard if you are heading away from your vehicle for an extended period of time.
  • Stay hydrated.
  • Don’t go rock climbing alone. Always go with a buddy.
  • Be aware that flash floods can occur in the desert in a sudden rain storm.

 

Desert Safety & Survival Tips:

Preparation starts with how you dress. People stand upright and receive only 60% of the solar radiation that animals on all fours do. By adding a proper hat, with a wide brim and closed crown, the head and body are further protected. A common mistake made by new desert visitors is wearing shorts and sleeveless shirts. Loose fitting long sleeves and pants provide good air circulation and much better protection than sunblock.

Sunglasses that exclude ultra-violet light are a good idea, and some studies claim they can help prevent cataracts later. Other areas of preparation include proper vehicle maintenance, carrying sufficient water, first aid and survival kits for desert environments, a sturdy, sharp knife and some useful knowledge.

The Panic Factor

The biggest killer in any emergency situation is panic. Panic blinds a person to reason and can cause them to compound the emergency with fatal results. Controlling panic is a matter of focusing the mind and operating in an organized manner.

Carry Plenty of Water

There are no dependable sources of water in the desert regions. One gallon of water per person, per day is the absolute minimum that should be carried. When planning a hike, remember that water weighs approximately 8 pounds per gallon. When the water is half gone, it is time to turn back. Don’t forget extra water for your vehicle. DO NOT RATION YOUR WATER. It will only do you good if you drink it.

Plan Your Trip Carefully

Always tell someone where you are going and when you will return. Stick with your itinerary, and let them know when you return. Do not travel in the desert backcountry without taking along appropriate maps such as USGS topographic maps, which show land contours and specific features. Learn how to use a topographic map and a compass before you hike cross-country or on trails that are not well defined. It is easy to become disoriented in the desert where many landmarks and rock formations look similar.

Dress Properly

Layered clothing slows dehydration and minimizes exposure. Good hiking shoes, loose fitting natural-fiber clothing, a wide brimmed hat, sunglasses and sunscreen are a must. Desert temperatures can reach over 90° F. and drop below 50° F. in one day.

What Causes Flash Floods?

When a violent thunderstorm breaks over the mountains and deserts of the southwest, runoff from the torrential rains cascades into the steep canyons in a matter of minutes. Walls of water sometimes 10 to 30 feet high swirl through the canyons and arroyos, picking up mud, boulders, trees and other debris. Plants, animals and sometimes people are caught, swept along and battered in the onrushing torrent of the flash flood. Flash floods can result from thunderstorms centered over mountains many miles away.

Flash Flood Seasons

Flash floods can occur in the southwestern United States at any time of the year, but the predominant seasons are Summer and early Fall. Tropical storms or other general storms occur  mostly August to October.

Thunderstorm Identification

A thunderstorm cloud, called cumulonimbus, is a large towering cloud, frequently spreading out on top into the shape of an anvil. It usually appears dark and threatening when viewed from below, but very bright and white when seen from the side at some distance.

Protect Your Life

  • Keep an eye and ear to the sky. Be alert for thunder or lightning in your vicinity and over nearby hills.
  • Listen frequently to weather reports on radio.
  • Camp on high ground but not on top of exposed peaks or ridges.
  • Avoid deep canyons and dry washes during stormy or threatening weather.
  • If heavy rains occur, move to high ground immediately (at least 30 to 40 feet above the canyon floor or bottom of the dry wash).
  • If you can’t move your vehicle, abandon it. Take your survival gear with you. Don’t attempt to return to your vehicle until the sky clears or officials give you the OK.
  • Don’t try to drive through flooded areas. Abandon your car if water begins to rise over the road. Move to high ground immediately.
  • Follow instructions of local authorities. Leave immediately when warned. Many lives have been lost because people have not heeded warnings of police officers, park rangers and other officials.
  • Before you leave home, inform someone of your destination and when you expect to return. Police should be notified immediately if you do not return on time.
  • Take survival supplies for several days, including food, water, first aid equipment and necessary medication. In desert areas during hot weather, allow 3 to 4 gallons of water per day, per person.

For Flash Flood and Thunderstorm Information:

  • National Weather service
  • Local Police, Sheriff’s Office, Highway Patrol
  • Automobile Associations such as AAA
  • County Flood Control District Office
  • US Army Corps of Engineers Local Office
  • State Disaster Office

 

Hiker’s Survival Kit Ideas from David Alloway, Author of “Desert Survival Skills:”

  • 1 Mark III knife
  • 1 signal mirror
  • 1 flint striker or 1 small lighter (childproof to prevent leaking)
  • Tweezers
  • Cord
  • 1 water tight plastic bag to store items that need to be kept dry
  • 1 vial potassium permanganate – Used for water purification, anti-septic, anti-fungal. When mixed with crushed sugar tablet, it can be friction ignited to start a fire.
  • 1 signal whistle
  • 1Mini-Mag® flashlight and spare AAA battery
  • 1 button compass
  • 1 tea bag – Use black tea cooled down for sunburn relief
  • 2 alcohol wipes – Besides being antiseptic, they will ignite with sparks from flint striker
  • 3 Band-Aids
  • Benadryl, Tylenol and any other personal medications needed

Turn Your Cell Phone Into a Life-saving Device

4-Wheel Trail Driving Tips