Registrant Types

Spouse/Guest Registrant: A spouse or guest is a family member or significant other whose primary purpose in attending the Convention is to accompany a Dealer or Allied Registrant. Coworkers or associates within the industry DO NOT qualify for Spouse/Guest registration and should complete an individual/additional Dealer or Allied Registration.

If your spouse and/or guest(s) is traveling to the Convention with you, we encourage you to register him or her. Spouse/Guest registration includes: Welcome Lounge; Welcome Reception; Thursday Breakfast; Exhibition & Luncheon, Cocktail Reception & Awards Dinner. Spouse/Guest registrants are also invited to attend educational sessions if interested.

Dealer & Allied Packages: The NTDA offers a Dealer Package and an Allied Package that includes one Dealer or Allied Registrant plus one spouse/guest at a discounted rate. Additional registrants or guests may register individually using a different payment method if so desired (e.g., a check or different credit/debit card than a Dealer or Allied attendee). If paying with a different form of payment, please register your spouse/guest separately, contact the NTDA at 1-800-800-4552, or e-mail accounting@ntda.org.

Child Under 17: There is no charge for children 17 and under, but they require a badge. Additional fees apply for golf.

For safety and security, badges are required by the NTDA to attend any Convention function. Other safety protocols may be required by the hotel or by Whistler officials and/or the Canadian government. All safety protocols will be made known to you in advance of and during the Convention. We kindly ask that all registrants adhere to any mandated protocols.

Policies

Payment: Credit card payment is preferred for registrations. However, if paying by check, payments are due within 30 days of invoice All registrations must be prepaid no later than Sept. 3, 2021. No payment = No Badge/No Entry.

Cancellation Policy:
 
Substitutions allowable. Convention registration cancellations, including golf and/or optional tours, must be received in writing by Sept. 3, 2021 to qualify for a 100% refund. Convention registration cancellations, including golf and/or optional tours, received in writing between Sept. 4, 2021 and Sept. 18, 2021 qualify for a 50% refund. Please note that your bank may take 3–7 days to process a credit card refund once issued by the NTDA. Convention registration cancellations, including golf and/or optional tours, received Sept. 18, 2021 and after are not eligible for a refund.

Event Cancellation, Attendee Hold Harmless & Indemnification: The National Trailer Dealers Association (NTDA) continues to monitor COVID-19 and will disseminate any public health-related information as it relates to the Convention and your safety. If the Fairmont Chateau Whistler deems the NTDA Convention may not be held in 2021 due to events out of their control, your Convention registration fee will be refunded by the Association. The NTDA is not responsible for refunding of hotel, travel-related expenses or rebooking fees. Each sponsor, exhibitor, participant, hired service provider, volunteer, Board member or staff member should realize that there are inherent risks, hazards, and dangers involved including transport of equipment, travel to/from the event, and, of course, participation in the event itself. Attendee expressly agrees to indemnify, defend, and hold harmless NTDA, its shareholders, directors, officers, members, employees, independent contractors, and  affiliates from and against all claims, actions, losses, liabilities, expenses, damages, and/or judgments, including litigation costs and attorney’s fees, which arise or result from attendee’s involvement with, and/or participation in, the 31st Annual NTDA Convention, including but not limited to those arising from, or related to, the COVID-19 pandemic. All attendees voluntarily participate in this activity. If attendee should need medical treatment as a result of participation in NTDA Convention/Exhibition, travel to and from the NTDA Convention/Exhibition (including air and ground travel), or any events incidental to this Convention/Exhibition, including but not limited to treatment arising from, or related to, the COVID-19 pandemic, attendee agrees to be financially responsible for any costs incurred as a result of such treatment. Attendee is aware that the NTDA does not provide health insurance for Sponsors, Exhibitor personnel, Convention attendees, its Board of Directors, or any third-party service providers, and that all Convention participants should carry their own health insurance. Signature required by each registrant. Each registrant agrees that if the Convention is cancelled, the NTDA may retain a $50 per person cancellation processing fee.

No Badge = No Admission: Individuals who are not registered or who do not have a badge will not be permitted to attend ANY of the conference programs, participate in receptions, meals or other social events, nor have access to the Exhibit Hall. This policy will be strictly enforced for the safety and security of our registered attendees. Your cooperation is greatly appreciated.

Exhibitor Registration: All exhibitor personnel must register (registration is NOT included with tabletop purchase).

Sponsor Registration: Sponsors must also register. If registration is included in your company’s sponsorship package, call the NTDA at 1-800-800-4552, or e-mail gwen@ntda.org to register your personnel.

Drawing Winners: If you won a drawing in 2019 that includes registration, golf or an optional tour, call the NTDA at 1-800-800-4552, or e-mail gwen@ntda.org to register your personnel.