30th Annual NTDA Convention Policies

Golf & Optional Activities: Golf and optional activities are NOT included with Convention registration and require an additional fee. Pre-registration is required for golf and optional activities. No registrations for golf or optional activities will be accepted after Oct. 2, 2020. Golf foursomes are not guaranteed. Golf tournament registrations will be accepted on a first-come, first-served basis.

Payment: Credit card payment is preferred for registrations. However, if paying by check, payments are due within 30 days of invoice All registrations must be prepaid no later than Oct. 2, 2020.

No Badge = No Admission Individuals who are not registered or who do not have a badge will not be permitted to attend ANY of the conference programs, participate in receptions, meals or other social events, nor have access to the Exhibit Hall. This policy will be strictly enforced for the safety and security of our registered attendees. Your cooperation is greatly appreciated.

Exhibitor Registration: All exhibitor personnel must register (registration is NOT included with tabletop purchase).

Sponsor Registration: Sponsors must also register. If registration is included in your company’s sponsorship package, call the NTDA at 1-800-800-4552, or e-mail gwen@ntda.org to register your personnel.

Drawing Winners: If you won a drawing last year that includes registration, golf or an optional tour, call the NTDA at 1-800-800-4552, or e-mail gwen@ntda.org to register your personnel.

Cancellation Policy: Substitutions allowable. Convention registration cancellations, including golf and/or optional tours, must be received in writing by Sept. 25, 2020 to qualify for a 100% refund. Convention registration cancellations, including golf and/or optional tours, received in writing between Sept. 26, 2020 and Oct. 2, 2020 qualify for a 50% refund. Please note that your bank may take 3–7 days to process a credit card refund once issued by the NTDA. Convention registration cancellations, including golf and/or optional tours, received Oct. 2, 2020 and after are not eligible for a refund.

Event Cancellation, Attendee Hold Harmless & Indemnification: The National Trailer Dealers Association (NTDA) continues to monitor COVID-19 and will disseminate any public health-related information as it relates to the Convention and your safety. If the Renaissance Esmeralda deems the NTDA Convention may not be held in 2020 due to events out of their control, your Convention registration fee will be refunded by the Association. The NTDA is not responsible for refunding of hotel, travel-related expenses or rebooking fees. Each sponsor, exhibitor, participant, hired service provider, volunteer, Board member or staff member should realize that there are inherent risks, hazards, and dangers involved including transport of equipment, travel to/from the event, and, of course, participation in the event itself. Attendee expressly agrees to indemnify, defend, and hold harmless NTDA, its shareholders, directors, officers, members, employees, independent contractors, and affiliates from and against all claims, actions, losses, liabilities, expenses, damages, and/or judgments, including litigation costs and attorney’s fees, which arise or result from attendee’s involvement with, and/or participation in, the 30th Annual NTDA Convention, including but not limited to those arising from, or related to, the COVID-19 pandemic. All attendees voluntarily participate in this activity. If attendee should need medical treatment as a result of participation in NTDA Convention/Exhibition, travel to and from the NTDA Convention/Exhibition (including air and ground travel), or any events incidental to this Convention/Exhibition, including but not limited to treatment arising from, or related to, the COVID-19 pandemic, attendee agrees to be financially responsible for any costs incurred as a result of such treatment. Attendee is aware that the NTDA does not provide health insurance for Sponsors, Exhibitor personnel, Convention attendees, its Board of Directors, or any third-party service providers, and that all Convention participants should carry their own health insurance. Signature required by each registrant. Each registrant agrees that if the Convention is cancelled, the NTDA may retain a $50 per person cancellation processing fee.